Overview
Time tracking systems fail when they are designed for accountants and used by everyone else. We build workforce platforms that make logging an hour take five seconds on a phone, then turn those entries into payroll, project margin, and capacity reports that finance can trust.
What this includes
- Mobile clock-in with geofencing, photo verification, and offline mode
- Project-level reporting tied to actual revenue, not estimated hours
- Payroll-ready exports for the systems you already use
- Approval flows that reflect how your managers actually work
- GDPR-aware data retention and per-employee audit logs
Who this is for
Agencies, professional services, and field-services teams that bill by the hour or track project margin closely.
Time tracking fails for social reasons, not technical ones
The software part of this is simple. Whether people use it honestly is the entire project, and that is decided by what the data is used for.
If tracking exists to price work, spot unprofitable accounts and plan capacity, people fill it in because the answer helps them. If it exists to check whether someone did seven hours or six and a half, entries become fiction within a month and the data is worse than nothing. Decide which one you are building, and say it out loud to the team before launch.
- Entry that takes seconds, because anything slower gets done on Friday from memory.
- Defaults and repeats, since most weeks resemble the last one.
- Visible output for the person entering, not only for management.
- Corrections without a confession, or people will simply stop correcting.
Where the payback actually shows up
Two places, and neither is productivity policing. Accurate cost per project, which changes what you quote next time. And capacity planning, which stops the quiet overcommitment that turns into late delivery three months later.
When to use an off the shelf tool instead
If you need timesheets and invoices and nothing unusual, buy a product. Custom becomes worthwhile when tracking has to sit inside your own workflow, when rules about overtime, shifts or allowances are specific to your industry, or when the data has to feed a system that no standard tool integrates with.
Frequently asked questions
How do we get people to actually log their hours?
By making it take five seconds. The single biggest driver of adoption is mobile clock-in with one tap and sensible defaults. After that, it is removing friction wherever it appears: pre-filled projects, suggested entries based on calendar, and approval reminders that nudge once instead of nagging.
Does it integrate with our payroll?
Yes. We export to common payroll providers (ADP, Paylocity, local-market equivalents) and accounting systems. The export is configurable so it matches the format payroll expects. We do not require your payroll provider to integrate with us.
What about GDPR and employee data?
Employee time-tracking data is treated as personal data under GDPR. We design with explicit retention periods, lawful-basis documentation, employee access to their own data, and audit logs for access. EU-region hosting is the default. Employee privacy is not an afterthought; it is the design.
Can we track project margin, not just hours?
Yes, that is the whole point. Each hour is logged against a project with a billable rate and cost rate. Reports roll up by project, client, and team to show actual margin versus estimate. Finance can stop reconciling timesheets against invoices manually.
Does it work for field teams without office desks?
Yes. Mobile clock-in with geofencing, optional photo verification, and offline-capable timesheets are standard. Field managers approve from the same mobile app. We test the workflow against poor connectivity and bright sunlight, which are where most field apps quietly fail.