Overview
Stas Organizer is a construction management platform built for site managers who were tired of WhatsApp threads, paper forms, and Excel sheets. It tracks daily progress, resources, hours, and incidents in one auditable system.
The challenge
Construction operators were trying to coordinate dozens of subcontractors and machinery rentals using spreadsheets and informal messaging. Quotes, daily reports, and invoicing were repeatedly out of sync.
What we built
We built a structured operations system with project setup, daily reporting from the field, materials and machinery tracking, hours capture for crews and equipment, and reporting tied to invoicing. The mobile flows are optimized for site managers using gloves and phones in difficult conditions.
Outcome
Daily reports now arrive on time, hours flow into payroll without rekeying, and the operations team has a single source of truth for every active site.
Frequently asked questions
How does it work on a construction site with poor signal?
The mobile app captures daily reports, hours, photos, and machinery readings offline. Data syncs when connectivity returns, with conflict handling for the rare cases where the same record is edited from two devices. Site managers do not lose data because of a dead signal in a foundation pit.
Does it handle both crew hours and machinery hours?
Yes. Both are tracked per project with cost rates and reporting. Machinery hours can be logged manually or pulled from telematics where the equipment supports it. The output feeds payroll for crews and equipment-cost accounting for machines.
Can the operations team change project setup without engineering help?
Yes. Project structure, material categories, machinery, crews, and reporting templates are configured through an admin UI. The most common operational changes do not require an engineering ticket.
Does it integrate with accounting and invoicing?
Yes. Materials usage, hours, and milestone completion feed structured exports to the existing accounting system. Invoicing is faster and reconciliation against project budget is straightforward.
Further reading
Working on something similar?
We are always open to a short conversation about a project, even when the brief is still rough.